Party planning can be overwhelming if you don’t start organising early enough. That is why it is a good idea to plan properly. This article will help you throw a fabulous party as it highlight what you need to do when planning for a party. The party planning tips in this article were offered by Vanessa from Cambridgeshire based Rocks and Frocks.
1. Create a Realistic Budget
When planning a party, it is good that you create a realistic budget ahead of time. If you would like to create a realistic budget, be honest with yourself. For instance, if you are expecting 150 people to attend, you need to budget for hotdogs that will be enough for the 150 attendees. Considering the number of attendees when creating your budget will help you avoid underestimating the costs.
You should also determine how much you are willing to spend on the party. If you are on a tight budget, choose what is important and your party cannot do without. It could be the venue, food or the number of attendees. While attendees often remember if they were hungry, bored or thirsty, it is never possible to have enough of a good thing. And they always remember a stunning venue like Christmas party venues Shoreditch.
2. Send Your Invitations Early Enough
Sending your invitations early enough will give your guests enough time to prepare. Ensure that these invitations look amazing as this will get your guests excited and convince them to attend your party. In fact, a beautiful invitation can make some of your guests cancel other dates booked in their diary.
3. Pay Attention to the Details
The success of a party greatly depends on planning. As such, it is good to spend time finding out the quantities of cutlery, drink, food, and other important things that your party will need to avoid nasty last-minute problems. Paying attention to detail will give you peace of mind and help you enjoy your party. Some fabulous parties are often themed.
Therefore, it may be a good idea to determine what you enjoy and use it as your theme. It could be a favourite film, a particular type of music or a place that inspires you. You can either choose something subtle like your favourite colour or something crazy such as a graffiti themed party. Incorporate your chosen theme into your party starting with the invites through to the food and décor. If you can afford it, hire props, entertainers and lighting to enhance your chosen theme.
4. Lights, Camera, Action
A party is a journey and it should be treated as one. The journey starts from the day your guests get your invitation, to the end of the day of the party. Planning this journey properly will help you avoid forgetting some important things needed to make the journey a success.
For instance, if you plan to hire a DJ, don’t assume that he or she will know your taste or will happily play any song you request. Give the DJ a sample playlist to ensure that the DJ plays songs you would like for your party. Proper lighting can create the right ambience and mood at your party.
Outdoor lighting opens up numerous possibilities and it may be a good idea to try different options when dealing with outdoor lighting. You can hang crystal chandeliers from the trees to make a dramatic entrance. You use light props inside to add fun or glamour to your party. It does not always have to be serious.
5. Set-Up and Clear Down
If you have a banked holiday at your place of work, then it is good to use it to help you make your party fabulous. Take a few days off when planning a party as you will have a lot to do. If you are planning your party all by yourself, don’t underestimate the time that waiting for deliveries, meeting marquee people and dressing the venue will take.
The clear-up is often not much fun as you will most likely be nursing a sore head. You have to wash and return glasses, clear rubbish, and clear up the carnage of your party. Look for friends to help you manage this mess. Pop a few more corks and this becomes an extension of the party.